Fleet management

How to manage a fleet of vehicles efficiently?

Understanding Fleet Management

Fleet Management is designed for companies with large or small fleets of vehicles. It involves appointing a person to manage the entire fleet. This includes tasks such as maintenance, contracting and vehicle allocation.

How does software improve Fleet Management?

An ERP like Simpleter simplifies the management of a company's internal vehicle fleets with a dedicated Fleet Management module. You can create different vehicle fleets: the fleet of field staff, that of sales staff or that of management. In addition to the above-mentioned features, the management software offers detailed global monitoring of the internal vehicle fleet, and sometimes even integrates, as Simpleter does, a system for monitoring external vehicle fleets, such as those of your customers.

Detailed vehicle data sheet

Thanks to the Fleet Management module, you can view all vehicle data at a glance:

Vehicle identity:

Vehicle number
Fleet
Brand
Model
Type
Fuel
Number of seats
CO2 (g/km)
Analytical cost

Fleet Management

Vehicle references:

License plate
Registration
Serial number

Status and assignment:

Status (assigned, available, unavailable)
Employee name
Department
Pick-up
Planned return

Contract:

Type of contract

Management data:

Fleet entry date
Exit date
Fuel card number
Card code

Management:

Odometer reading

o Mileage

o Update date

Overhaul

o Last overhaul date

o Next overhaul date

o Mileage last overhaul

o Mileage next overhaul

>>> This management by date and mileage allows the fleet manager to be automatically notified of the date of the next overhaul

Car inspection

o Last inspection date

o Next inspection date

>>> The fleet manager will be automatically notified of the next car inspection date

Pollution control

o Last pollution control date

o Next pollution control date

>>> The fleet manager will be automatically notified of the next pollution control date

Insurance

o Certificate nr

o Validity date

>>> The fleet manager will be automatically notified of the insurance renewal date

Fleet Management

Thanks to these automated alerts for overhauls, insurances, inspections and pollution controls, you can anticipate potential breakdowns that could lead to major, unbudgeted expenses, while guaranteeing your compliance with current legal standards.

The Fleet Manager's administrative and financial tasks

Managing a vehicle fleet requires a high degree of versatility. The Fleet Manager, at the heart of this function, takes on several roles, from administrative work to strategic decision-making.

The Fleet Manager takes care of numerous administrative tasks, such as obtaining vehicle registration documents, taking out insurance policies and managing damage claims. He also ensures rigorous financial management by negotiating contracts, managing expenses and optimizing vehicle-related costs.

Decision-making and advisory role

Depending on the size of the company, the Fleet Manager may have a decision-making role in the acquisition and resale of vehicles. He or she may advise the company on the choice of insurance, car models to be acquired, or the number of vehicles required.

The benefits of fleet management software

Management software such as Simpleter will inform you in advance of vehicles requiring renewal, enabling you to organize your replacement cycles optimally. What's more, it lets you define your own allocation criteria and limits for authorized options. By digitizing the entire ordering process, you'll have precise visibility over the progress of your orders, enabling you to put your different suppliers and leasers in competition with each other.

The vehicle fleet management module enhances Simpleter software to further simplify the management of your business, offering comprehensive and precise tools to simplify and optimize vehicle fleet management and improve your company's overall profitability.